This step is required for organisations who want to access the My Health Record system using clinical software.
Prerequisites for setting up the My Health Record system
Accessing the My Health Record system through conformant clinical software enables healthcare providers to upload, view and download information from an individual's My Health Record.
Before completing this step, your organisation should:
- register with the Healthcare Identifiers Service and the My Health Record system
- apply for your Medicare PKI certificate for your Organisation. Once received, install your Medicare PKI certificate on your organisation’s IT system
- apply for a NASH PKI Certificate for your organisation. Once received install your NASH PKI Certificate on your organisation’s IT system
- ensure you are using an up to date version of conformant software to access the My Health Record system
- set-up Healthcare Identifiers in your clinical software
- create My Health Record system policies and procedures.
You now need to:
- train your staff in using the My Health Record system and in the applicable policies and procedures
- visit the using the My Health Record system section for information on how to use the My Health Record system
- contact us for support if needed.
Verifying the My Health Record system is working correctly in your clinical software
Once you have completed all the set-up steps, you can start using the My Health Record system in your clinical software. To verify your software is working correctly in the My Health Record system, it is not currently possible to connect your software to a test environment - your clinical software is connected to the live environment i.e. for real data and for live patients.
There are however a number of resources to support you:
Step 1 Software demonstrations - these teach you how the digital health features in your clinical software work
Step 2 Training environment - in which you can use a simulated version of the My Health Record system using your clinical software and test patient data, to teach your clinicians how to use it.
Step 3 Your Primary Health Network (PHN) can also offer your organisation support and training in how to use the My Health Record system in your software.
Step 4 Your software vendor will have a number of training guides and resources available to support use.
Step 5 An approach used by some practices to verify that the My Health Record system is working, is to access the My Health Record of a clinician or staff member in your organisation, who is also a patient, and for a GP to create and upload a Shared Health Summary (or an Event Summary) to that patient's My Health Record (please note you will need to obtain the patient's agreement to upload a Shared Health Summary and any access to a patient's My Health Record should be done in a proper consultation).
Updates to the My Health Record system
New features will be added to the My Health Record system over time. This means that future upgrades of your clinical software may include additional My Health Record system functionality. Not all clinical software vendors may choose to include all functionality.
Using a contracted service provider
A contracted service provider (CSP) is an organisation that can act on behalf of a healthcare provider organisation e.g. an organisation offering cloud (web) based services. A CSP can access the HI Service and the My Health Record system on behalf of a healthcare provider organisation when providing IT services to communicate or manage health information. For more information about CSPs and setting them up for the My Health Record system, refer to the Department of Human Services Healthcare Identifiers Service webpage.